Database Way
Three tables, One called users, one called confreneces and one called users on conferences.
CREATE TABLE users (
user_id INT(11) NOT NULL AUTO_INCREMENT PRIMARY KEY,
name VARCHAR(255) NOT NULL,
email_address VARCHAR(255) NOT NULL)
TYPE=MyISAM;
CREATE TABLE conferences (
conference_id INT(11) NOT NULL AUTO_INCREMENT PRIMARY KEY,
name VARCAHR(255) NOT NULL,
email_body TEXT NOT NULL,
description TEXT NOT NULL)
TYPE=MyISAM;
CREATE TABLE users_on_conferences (
unique_id INT(11) NOT NULL AUTO_INCREMENT PRIMARY KEY,
user_id INT(11) NOT NULL,
conference_id INT(11) NOT NULL)
TYPE=MyISAM;
All your users go in the users table all your conferences go in the conferences table. Then if any users are going on a particular conference you put their user_id and the conference_id in the 'link' table.
Flat File Method
You could also do it with just the users tables and the users on conferences table and then have the email body stuff in a flat file with a name which is linked to the unique id of the conference eg
<?
$fp=fopen("./email_body/conference".$conf_id.".txt","r");
?>
HTH
Rob