TheIceman5 wrote:could have bookmarked them when the page was visible to public.
People usually don't bookmark PDF's, they usually save them. But whether they do or not, the public (and search engines) have already seen them. So chances are good that copies are already in circulation.
Most effective solution to prevent staff from seeing uploaded material: don't upload material. Have a sensible protocol in place and stick to it.
Of course, even staff members are dumb, and will ignore anything that inconveniences them even if it's there to stop them getting into trouble. Go back to wilku's post.
Or just move the file. Out of the document root if you can, or just somewhere other than where the link points to if you can't. Move it back again later when you want to. Remember where it is so that you can find it again, or delete it if it's decided that it shouldn't be there at all.